Paving the way to innovate

Innovation is fundamental to drive future productivity in Australia. Readily available finance is critical to make this possible, especially if you plan a start-up, and absolutely vital if your venture is a new fintech (financial technology) company. Here we explore some of the recent changes to law, which could help pave the way to a successful fintech business or early-stage innovative start-up.
A recent report predicted that fintech sector revenues will see rapid growth of 75% each year reaching a value of $4.2 billion by 2020. The Government took steps in 2016 and 2017 to help early-stage innovation companies (ESICs) and fintech businesses.

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If you want to capitalise on the benefits available, we can help you to understand changes to the rules and to tax law.
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Back in 2016, the Government showed its support for such innovation by proposing:

  • 2016 tax incentives for early-stage investors;
  • amendments to the venture capital measures to assist with raising funds;
  • to limit the requirement for employee share scheme (ESS) disclosure documents to be made public by start-ups;
  • to relax the “same business test” by introducing a “similar business test”; and
  • to allow taxpayers to assess the effective life of most intangible depreciating assets.

You may want to work out if you are an early-stage innovation company; it may be appropriate to gain clarification on this from the ATO. Alternatively, you may wish to invest in such a company. Speak to us if you need to make sense of the various investment tax exemptions, including the 20% tax offset for early-stage investments and the CGT exemption for direct and indirect investments.
Fintech versus traditional banking
Fintech start-ups are set to redefine financial services and the way in which we save, borrow, and invest money. The Government has shown that it wishes to break down current barriers to welcome new financial services into the marketplace. Existing barriers include the limitation on closely-held ownership in the banking sector, prohibition on the use of the word ‘bank’, and complex bank licensing processes. Working with the APRA, the Government will remove such barriers to foster greater competition in the market. This will lead to lower prices, better service and greater banking choice for customers.
Building on earlier incentives
To help Australia become “the innovation and fintech nation”, the Treasury’s media release in May 2017 described further incentives. These are summarised below.
Crowd-sourced funding made easier
Recent draft legislation proposes to open up crowd-sourced funding (CSEF) to a wider range of businesses providing additional sources of capital. Proprietary companies who use this form of funding can have an unlimited number of shareholders. Such shareholders will be protected by the higher governance and reporting obligations that CSEF proprietary companies are obliged to meet, which includes:

  • having a minimum of two directors;
  • conducting financial reporting in accordance with accounting standards;
  • meeting audit requirements;
  • observing restrictions on related party transactions; and
  • granting minimum shareholder rights to participate in exit events.

Removing double taxation
In the past, purchasers of digital currency have paid goods service tax (GST) twice, first on the initial purchase and again in the exchange of such currency for other goods/services subject to GST. From 1 July if you are buying digital currency, you will not suffer GST on any purchases of digital currency you make. This will make it easier to operate if you are dealing in digital currency.
Testing makes perfect
Being able to test out your new fintech offering/service is vital to ensure your success. In support of this the Government will introduce an improved regulatory “sandbox”, aimed at financial services, to allow you to test such services first – without a licence – in a timeframe over two years. Protections and disclosure requirements will be in place to protect consumers.
Towards 2030
By collaborating with Innovation and Science Australia the Government will develop a Research Infrastructure Investment Plan and a 2030 Strategic Plan for Australia to further support the economy and promote innovation.
Want to find out more?
Further incentives are likely to be forthcoming to early-stage innovation, especially within the fintech sector. We will keep you abreast of such changes as they happen.
If you are thinking of starting up a new digital business, if you plan to launch a new financial product or service, or to invest in one, and you want to make the most of the new incentives, talk to us first.

Jun 4 2018

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Insolvent trading: new safe harbour defence

Insolvent trading. If you’re a company director you know only too well that those two words are bad news. The good news is that the law that has held directors personally liable for corporate debt in cases of insolvency has recently changed, giving directors a “safe harbour” to encourage them to save their business from liquidation for the benefit of the company and its creditors before it’s too late. But only in limited circumstances.
Protection for directors to help save companies
A new defence or safe harbour has been introduced to protect company directors from being personally liable for insolvent trading, as long as they can meet several criteria.
The idea behind the new law – which took effect in Sept 2017 – is to promote a more positive business culture and an incentive to encourage directors to look for ways to turn around the fortunes of the company before all hope is lost and while there is still value to salvage.

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Until this safe harbour was introduced, directors would be held personally liable for the company’s debts if at the time of the debt, there are “reasonable grounds” to suspect the company is insolvent.
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Big penalties have deterred directors
The significant civil penalties for insolvent trading of up to $200,000 for an individual and the possibility of being banned as a director for a number of years – and the stigma attached to being caught at the helm of a company trading while insolvent – have more than discouraged directors to stay the course.
Those directors would jump ship early and put the company in the hands of liquidators or administrators – at great financial (and emotional) cost to all involved, including of course creditors and employees. The heavy penalties would also naturally deter directors from taking risks to try to save the business, as well as more broadly, deter investors and professional directors becoming involved in start-ups.
In the past, the only defence available to directors whose company traded while it was insolvent was to show that, at the time the company went into debt, the director had reason to think the company was solvent.
New defence: The test for directors
The new law aims to encourage restructuring and turnaround by providing protection for directors from being personally liable for insolvent trading if, after the director suspects the company may be insolvent, they can take a course of action that’s reasonably likely to lead to a better outcome for the company.
Additionally, the debt incurred needs to be connected with this course of action or the usual course of business.
The director will need to prove that they acted proactively in undertaking a restructure of the company as soon as they suspect insolvency, and will therefore need to keep a clear record of all the actions they took to try to save the company.
Want to find out more?
There are several critical issues here, such as how the test – taking a course of action that’s reasonably likely to lead to a better outcome – will be applied and how much the director needs to be connected to this course of action.
We are here to explain it all in detail and help you understand how it could work, and how it could help you in the future.

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Thomson Reuters Tax & Accounting

Jun 4 2018

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Budget 2018: What’s in it for you

It’s May which means it’s Budget time. In the last full Budget before the next Federal election, the Treasurer delivered an election Budget with enough sweeteners for everyone including businesses, income tax relief for individuals, measures to boost superannuation, and help for older Australians.
The 2018-19 Budget was handed down on 8 May by Treasurer Scott Morrison. In the last full Budget before the next Federal election, ScoMo delivered what was widely perceived to be an election Budget with lots of sweeteners for everyone. So what’s in it for you?
Businesses
The Government styled themselves as the champions of business with already legislated tax cuts for small and medium Australia businesses as well as unincorporated small businesses. While there were no specific tax cuts for businesses in the Budget, “the Government remains committed to ensuring that Australian businesses remain internationally competitive and will progressively reduce the corporate tax rate for all companies through the 10-year enterprise tax plan.”
Small businesses will benefit from the Government extending the $20,000 instant asset write-off for a further 12 months to 30 June 2019. According to the Government, these small businesses will now have additional opportunities to reinvest in their business and replace or upgrade their assets.

Income tax relief

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The Government has promised to deliver targeted tax relief of up to $530 to middle and lower income earners through a new tax offset for the 2018-19, 2019-20, 2020-21 and 2021-22 income years. This offset will be in addition to the current low-income tax offset and is expected to provide over 10 million Australians with tax relief.
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In addition to this relief, the Government will increase the top threshold of the 32.5% tax bracket to $90,000 from 1 July 2018. In a feat of forward planning, from 2022-23 the top threshold of the 19% tax bracket will be increased to $41,000 with the low-income tax offset to be increased to $645. According to the Government, these changes together will mean that taxpayers permanently receive tax relief.
Superannuation 
In the Budget, the Government announced measures to ensure that Australians keep more of their super, including:

  • giving the ATO capacity to actively reunite Australians with their lost and inactive superannuation;
  • capping certain superannuation fees at 3% for accounts with balances of less than $6,000;
  • banning superannuation exit fees to make it easier for Australians to consolidate their superannuation; and
  • tailoring insurance arrangements to ensure that they are opt-in rather than opt-out.

Older Australians
The Government has tried to please both pensioners and self-funded retirees with the following measures announced in the Budget:

      • expansion of the pension loans scheme to those on the full pension and self-funded retirees to give them the option to boost their retirement income. Full pensioners will be able to increase their income by up to 50% of the Age Pension.
      • expansion of the pension work bonus which will allow age pensioners to earn up to $300 per fortnight (up from $250) without reducing their pension payments. The bonus will also be extended to self-employed individuals who will be able to earn up to $7,800 per year.
      • exemption from the superannuation work test for those aged 65-74 with superannuation balances below $300,000.
      • standards of living in retirement will be boosted and retirees will have greater choice in how they receive their superannuation through the Government’s retirement income framework.

Want to find out more?
Do you want to find out more about how this Budget affects you and your future? We will help you find the answers and plan for your future.

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Proactive CFOS

 

Jun 4 2018

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Reverse takeovers Shareholder approval requirements – Exposure draft listing rule amendments

Australian Stock Exchange (ASX) proposes to amend its Listing Rules requiring a bidder to seek shareholder approval for a reverse takeover. These proposed amendments will improve the investor protection framework while supporting the efficiency and competitiveness of Australian listed companies in the market for corporate control.

A complete public consultation process was followed to sought feedback on the proposed amendments. Additionally, multiple consultation meetings were conducted with interested stakeholders. While the stakeholders who looked at this proposal from an investor’s perspective supported the implementation of amendments, and suggested that shareholder approval should be necessary for issues of securities exceeding 20-50% of existing capital, shareholders looking at the proposal from the perspective of listed entities did not support proposed changes.

Gap in the regulatory framework for reverse takeovers

ASX sought submissions on whether there was a gap in the regulatory framework related to reverse takeovers that warranted a change from the status quo.

Investor and governance groups submitted that there was a gap in the regulatory framework, and a few respondents expressed reverse takeovers to be fundamentally unfair. On the contrary, other respondents commented that there is no gap in the regulatory framework.

Costs of a shareholder approval requirement

ASX sought submissions on the direct and indirect costs of imposing a shareholder approval requirement for reverse takeovers and whether this requirement would affect ASX listed bidders’ ability to compete effectively in the market for corporate control.

Many respondents indicated that although the likeliness of additional direct and indirect costs is there, it would not have the said material impact. On the contrary, some respondents expressed that the significant costs and inefficiencies would reduce ASX listed companies’ ability to compete effectively in the market.

ASX’s response to consultation feedback

ASX proposed to proceed with the consultation proposal to require shareholder approval for reverse takeovers (issues in excess of 100% of existing capital).

Additionally, ASX acknowledges that bidder shareholders should have a say on transactions in which they are the target and that the shareholders should not be subject to unlimited dilution as a result of reverse takeover.

ASX also acknowledges the views that a threshold based on increase in share capital could result in transactions being restructured to avoid the shareholder approval requirement.

Proposed listing rule amendments

  • Listing rule 7.2, exceptions 5 and 6
  • ASX proposes to amend Listing Rule 7.2, exceptions 5 and 6 so that they do not apply to issues under, or to fund, reverse takeovers. As per the amendment, an issue of shares under, or to fund, a reverse takeover will require approval under Listing Rule 7.1.

    ASX also proposes ancillary amendments to Listing Rule 7.2, exceptions 5 and 6 and the definition of takeover to simplify the drafting of those sections.

  • Equity securities
  • ASX will amend Listing Rule 7.1B to clarify that the number of equity securities to be issued to determine whether a transaction is a reverse takeover should be calculated in the same way as for other Listing Rule 7.1 calculations.

  • Application to trust schemes and foreign takeovers
  • Listing Rule 7.2, exceptions 5 and 6 only apply to takeover bids or schemes of arrangement under the Corporations Act. ASX has in the past granted a waiver to extend exceptions 5 and 6, however this waiver will not be granted if the entity is engaged in a reverse takeover of the foreign company or trust.

  • Application to Pro rata issues
  • Shareholder approval should not be required for a pro rata issue to fund a reverse takeover.

  • Content of notice of meeting
  • ASX proposes to amend Listing Rule 7.3.8 to require bidders to disclose information “in relation to the reverse takeover”.

  • Time within which securities must be issued
  • Currently, the time within which securities must be issued is 3 months. ASX proposes to extend the period from 3 months to 6 months.

  • Amendments to voting exclusion statements and ancillary definitions
  • ASX proposes to amend the voting exclusion so that the reverse takeover target and its associates would not be allowed to vote in favour of the resolution to approve the proposed issues under, or to fund, the reverse takeover.

  • Participation in the issue
  • ASX is proposing to replace the current reference in the voting exclusion for rule 7.1 to a person who “may participate” in the proposed issue with a person “who is expected to participate” in the proposed issue.

  • Voting against a proposal
  • ASX proposes to amend Listing Rule 14.11 to provide that the persons excluded from voting are only precluded from voting in favour of the resolution, not against the resolution.

May 20 2017

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Tips to Start a New Business in Australia by Reliable Business Advisors in Sydney.

When planning to set up a business in Australia, you might be carried away by the excitement. However, as an entrepreneur, it is important to understand that there are many things to be considered, along with certain obligations to be followed, in your journey to establish your Australian business successfully.

There are two options to choose between when it comes to deciding upon a business entity. You can either choose to be a sole trader, or work as a corporation. Usually, the companies conducting business in Australia have a partly or wholly owned subsidiary, or own an Australian branch. Companies limited by shares is the most common type of business entity. These include public companies or proprietary companies.

What is a proprietary company?

Also known as a private company, a proprietary company is set up for a private endeavour. It can have 50 non-employee shareholders at most. Apart from a few situations, a proprietary company is not applicable to perform fundraising activities which require a product disclosure statement. It is important for a proprietary company to have at least one resident director.

A proprietary company is further divided into a small proprietary company and a large proprietary company. The former has lesser number of demanding audit as well as financial reporting obligations compared to the latter. A small proprietary company is exempted from providing audited financial statements while there are strict regulatory requirements for a large company.

Understanding a public company

Unlike proprietary companies, a public company is established when the focus is to work on a large venture where the funds are raised from the public. This type of company is required to have at least three directors, two of which should be resident directors.

Steps involved in setting up a business in Australia

Usually, a company planning to expand in Australia forms a proprietary company as subsidiary. The process follows as mentioned below:

  • Primarily, business owner decides upon the name of the company, following which the Australian Securities and Investment Commissions (ASIC) business names register is consulted to ascertain the availability of chosen name.
  • The required application forms are completed with the ASIC, including the application fee. This is when an entrepreneur needs to provide information such as the place where he intends to do business in Australia, what is the share structure, who are the shareholders and directors.
  • Next, the company is required to bring the Public Officer on board whose responsibility includes ensuring that the company adheres to Australian income tax legislation. The professional chosen as the Public Officer must be a resident of Australia.
  • After the Public Officer is appointed, the company needs to apply to the Australian Taxation Office (ATO) for Australian Business Number (ABN) as well as Tax File Number (TFN).
  • After a company is established, it is the responsibility of the directors to ensure that the company complies with corporate obligations.

The need to appoint company officeholders

According to the Corporations Act, a company is required to hire officeholders who can represent the company. Their sole responsibility is to ensure that the company adheres to the Corporations Act, which states that:

  • A public company must have at least three directors, two being the resident directors. Additionally, the company needs to appoint a company secretary, who also needs to be an Australian resident.
  • A private company must have at least one director, who must be a resident of Australia. However, a private company need not appoint a secretary.
  • A company conducting a business in Australia must have a Public Officer on board, who also needs to a resident of Australia.

For those who do not wish to incorporate an Australian subsidiary can set up an Australian branch. However, it is important for them to register their foreign company with ASIC, and they need to hire a local agent. The owner of a company with an Australian branch must ensure that the annual accounts of the company meet the reporting requirements.

There are many formalities to be taken care of when establishing a business in Australia. It is viable to seek professional help of Chief Financial Officers Australia who can handle every aspect of setting up a business on a foreign land, and make your journey hassle-free and successful.

Feb 27 2017

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Role of a Chief Financial Officer in strategic planning

Strategic planning entails working out a plan to take a company from where it is currently to where one wants it to be in future. It helps ensure that all the company’s leaders agree on the same thing, and helps the staff as well as management to stay focused on business operations to be performed.
The Chief Financial Officer, or CFO, plays an important role in the planning process by creating detailed reports on the general strategies of the CEO, and ensuring that these strategies are realistic.
A competent CFO gets a grasp of the current marketplace, new market, and other important factors that can help improve the bottom line of a business. Owing to their knowledge about finance and risk management, they help the CEO in achieving strategic vision of the company. The CFO checks for the viability of a strategic plan and advises the CEO on any potential changes that can be made for better results.
The three strategic roles played by a CFO during the process include:
Advisor
Working as an advisor, the CFO guides business leaders to work on a plan of action to achieve growth priorities.
Architect
Playing the role of an architect, the CFO builds teams necessary to work in order to accomplish growth priorities.
Engineer
The CFO manages the structure that support the decisions as well as behaviors resulting in success against growth priorities.
The Chief Financial Officer works closely with the head of the departments to make sure that they are working to take the company toward desired growth and success. With his in-depth understanding of the company’s current financial position, capabilities as well as strength, the CFO works as a reliable advisor in the process of strategic planning, charting the future of an organisation.

Proactive provides you with a reliable Chief Financial Officer in Australia.

Feb 22 2017

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A few things you need to know about Australian Resident Directors.

According to the Corporations Act 2001, there are certain duties and obligations that the company directors must adhere to. With the responsibility to take care of different business aspects, they are an important asset of a company, and hold a special position.

How is a permanent resident different from a non-resident?

A permanent resident is the one having a valid visa to reside in Australia indefinitely, and is eligible to apply for Australian citizenship after a certain period of time. On the contrary, a non-resident is an individual who doesn’t have a valid visa or Australian citizenship.

For someone to prove that he is a resident of Australia, it is important for him to show that he lives in a particular place and follows a particular mode of life. Of course a person can travel to other places, but that should be on temporary basis. The decision to choose a place to live and settle down there should be his or her own.

Residency plays a crucial role when in comes to determining where an individual pays his tax. This brings the fact into light that some people choose to stay at a place where the tax rates are low and the rules are lesser in number.

Can you hire a non-resident as your company director?

When it comes to choosing a non-resident as a company’s director, the choice depends on the type of company which intends to bring a director on board.

It is necessary for all proprietary companies to choose someone who is a resident of Australia as their director. However, if a permanent resident is company’s director in Australia, and he decides to hire more directors, the other directors can be non-citizens, they need not necessarily be resident directors.

Public companies are required to hire a minimum of three company directors, two of them must be residents of Australia. A permanent resident can thus play the role of a director for such companies. As far as third director is concerned, he can be a non-resident director.

For anyone to perform the role of a company director, it is important to be at least 18 years of age. However, there are certain rules as to who cannot be a director of a company in Australia, including the following:

  • Undischarged bankrupts
  • Individuals who have entered into a personal insolvency agreement according to the Bankruptcy Act 1966, and have failed to adhere to the terms and conditions of that agreement.
  • The Australian Securities and Investment Commission (ASIC) and the court hold the right to ban people from becoming a director for as long as they decide, and those banned by them are not applicable for becoming a company director.
  • Individuals found guilty of being dishonest in different cases.
  • It is up to the regulators to control who can be a director and who cannot. They also formulate certain rules on residency to protect shareholders and the office of directors as well as institution of companies.

    If there are no rules on residency, a non-resident or non-citizen director might part ways with the Australian legal system. This is when they cannot be held responsible for their actions.

    The rules and regulations concerning the appointment of a resident director explain the need to protect the responsibilities related to the position. If you are opening up a company in Australia, be careful while choosing your resident director. It is advisable to seek a professional who can provide reliable resident director services Australia, and help your business grow and expand.

    Jan 20 2017

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    How Outsourcing Company Secretary Service in Sydney can benefit your Business?

    The idea of outsourcing company secretary service is gaining huge popularity across the globe. Companies of all types, including start-ups, small and mid-sized companies, large organisations, and private and listed companies, are opting for it for diverse reasons.

    One of the main reasons is that the companies are able to gain access to the most relevant expertise when required. Regardless of the size of a company, entrepreneurs are sometimes unable to hire a full-time professional to manage secretarial tasks due to the lack of financial resources. As a director, it’s important for you to ensure that your business and paperwork is compliant. Appointing a seasoned and expert professional to handle these administrative tasks helps you get complete peace of mind. You can focus on your core job while being rest assured that all the administrative matters are taken care of by someone professional.

    Outsourcing company secretary service helps minimise the cost efficiency. Unlike bringing a regular company secretary on board, outsourcing prevents you from paying human resources cost and other expenses like sickness pay, holiday pay, as well as other employee costs. The outsourcing company takes care of all these costs and allows you to benefit from expert advice without incurring additional employee costs.

    Your decision to outsource company secretary service comes with a flexibility to select a professional company with specialist expertise. You can rely on professional expertise for complex tasks, including preparation of statutory financial returns, preparation of company documents or resolutions, maintenance of statutory tax records, filing of paperwork, and seek advice on company law. For any business, it’s important to carry out these tasks carefully, and on time. Hiring an outsourcing company means your tasks are performed timely, without any additional expense of staff training.

    Opting for part time company secretary services is always favorable, given that:

  • The company can benefit from the knowledge, experience, and expertise of professionals with a high level of understanding and training in company secretary service.
  • The company saves in office space and equipment, including fax machines, computers, copiers as the outsourcing company takes care of all this.
  • The amount of money saved by a company can be used to enhance the business development and infrastructure.
  • The company saves the cost of training as screening the qualified employees is the responsibility of the outsourcing company.
  • The company can rest assured of timely performance of secretarial functions and ensure that the same is submitted to appropriate authorities carefully.
  • The company can also acquire other services tailored to its needs by the outsourcing company.
  • One of the major benefits of outsourcing the company secretary service is that it offers an opportunity and time to concentrate on what’s more important and what needs greater attention in your business. This ultimately helps your company to move on the path of progress and expansion.

    On the contrary to what is usually thought by the companies, outsourcing company secretary services can actually put your company on a better progressive track. A large number of companies are committed to delivering company secretary services solely, which in turn helps them perform their duties efficiently and on time.

    The responsibilities undertaken by a company secretary are extremely important for any company. From record keeping to performing the role of an executive assistant and communication officer, a company secretary has to perform diverse secretarial functions. Remember that only an experienced and skilled company secretary is capable of performing all his duties effectively. Thus, if you are considering availing company secretary services Sydney, or anywhere across the globe, make sure to rely on experienced professionals who can understand your business requirements and deliver the right services to meet your needs.

    Dec 19 2016

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    What makes you a Good Company Secretary in Sydney?

    The company secretary is a strategic position which deals with handling governance operations within an organisation. Governance describes how an organisation is directed and controlled. This calls for a company’s strategy and decision making, determining how aims are accomplished, and ensuring that activities undertaken adhere to legal, ethical, and regulatory needs.

    Possessing a large skill set, including corporate law, governance, finance, strategy, and corporate secretarial practice, a company secretary advises a company’s board on these matters and provides support to the CEO, Chairman as well as non-executive directors.

    Considering that the duties performed by a company secretary are complex in nature and wide in scope, a company secretary should have the following qualities and qualification to act efficiently.

    Educational qualification

    A company secretary has to work with many people of name and fame. He is thus required to have higher education for clear and in-depth understanding. He should have the latest general knowledge necessary to perform business operations efficiently. Moreover, since company secretaries represent an organisation to the outside world, they must have proficiency in language to be well conversant.

    Professional qualification

    As a company secretary has to deal with agenda, notice, resolution, and minutes of a meeting, he must have specialised knowledge on secretarial practice. He must be well versed with office correspondence with communication. He should maintain good relation with all stakeholders and have sufficient knowledge about human relations. In addition, it is important for a professional delivering company secretary services Sydney or anywhere across the world to have adequate and latest information about Companies Act, Income Tax Law, Industrial and Commercial Law, Accounting Principles, Stamp Act, and rules of Securities and Exchange Commission (SEC) to handle legal and statutory affairs efficiently. Better understanding about the capital market, foreign exchange, and socio-economic condition is also necessary to get a handle on trading and financing. Apart from this, a company secretary must have adequate knowledge to work with computer for documentation and to use data or information in future.

    Personal qualities

    A company secretary represents a company and performs several complex tasks, therefore he should have the following qualities:

    >> Loyalty and courtesy
    >> Punctuality
    >> Honesty and integrity
    >> Disciplined and professional approach toward work
    >> Tactfulness

    Responsibilities undertaken by a company secretary

    The responsibilities of a company secretary are influenced by certain factors, including the level of job role, the size of the company and sector in which it serves. However, responsibilities include:

    >> To guide the Board and the Chairman on their responsibilities and how responsibilities should be discharged.
    >> To help the Chairman in ensuring that the board functions are carried out effectively and efficiently.
    >> Ensuring that the information flowing within the board as well as its committees, and between senior management as well as non-executive directors is good.
    >> Building and maintaining good relations with shareholders and sharing shareholders’ views with the board of directors.
    >> Working out and managing the systems that help ensure that the organisation adheres to all applicable codes, along with its legal and statutory needs.
    >> Analysing changes in relevant legislation and taking relevant actions.
    >>Monitor day-to-day administration of the organisation, such as maintaining registers of members, directors and secretaries, statutory books, organising board meetings, and preparing meeting agendas.

    The role of a company secretary has grown into much more than simply the basic statutory needs. The responsibility to develop and implement processes for promoting and sustaining good corporate governance lies on the shoulders of company secretaries. With the changing dynamics of the boardroom, directors and chairmen are realising the need for technical knowledge and specialist skills in this area and they are relying on company secretaries for this expertise.

    However, if you are looking for company secretary services Australia, make sure to bring the right professional on board – someone who is experienced, reliable, and has all knowledge needed to carry out the tasks of a company secretary efficiently and effectively.

    Nov 30 2016

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    Why do you need a company secretary for your business?

    Hearing the word “secretary” you might think of an individual managing appointments or answering calls. However, the role of a company secretary is different. A company secretary is an officer who performs different legal duties with the company directors, and handles other special tasks assigned to him.

    Although not compulsory, a large number of companies appoint a company secretary to rest assured that there is someone professional to play crucial administrative role.

    Gaining more insight into a company secretary

    A company secretary is appointed as the head of the administrative division of an organisation who has certain duties and responsibilities like other directors of the company. He is responsible for filing annual return along with other documents to ASIC. In addition, he has to arrange board meetings as well as other internal administrative matters.

    Considering the fact that a company secretary has to play a crucial role of managing administrative affairs, it is needless to say that the individual you hire as your professional should be experienced, reliable, motivated, organised, and has in-depth understanding of the working of your organisation and its legal matters.

    A company secretary is usually appointed when a company is registered as a limited company with ASIC. Hire someone who comprehends his duties as a company secretary.

    It is vital to remember that there are a few people who are barred from delivering company secretary services. These include auditors of the company and un-discharged bankrupts unless they are allowed to serve as a secretary by a court.

    Given the number of duties to be performed by company secretaries, their role might seem to be challenging. However, they can outsource or delegate tasks, but have to retain complete responsibility for tasks performed, check over, and sign work that has been assigned.

    What role does a company secretary play?

    The core responsibility of a company secretary is filing annual returns as well as other company documents. The annual return filed is a snapshot of company’s information which has to be accurate and up-to-date. It is the responsibility of a company secretary to get these forms to ASIC within 28 days of the made-up date.

    A company secretary usually undertakes responsibility of the director’s report as well. The report incorporates the details of the company including the names of the secretary or the directors who have approved the accounts. Director’s report must be filed once annually, along with financial statements, which include details of assets and liabilities of companies, such as debts.

    Apart from the ASIC reporting needs, a company secretary performs the following duties:

    Maintaining the registered office of the company

    Registered office is not necessarily from where a company operates, but a company secretary needs to ensure that all the correspondence sent to that address is received. He needs to ascertain that the registered name of the company is shown outside the registered office.

    Maintaining statutory records of company

    Statutory records include minutes of meetings with board of directors, a register of shareholders, a register of directors, a register incorporating details of debenture holders, and any charges applying to the assets of the company.

    Taking care of essential legal documents

    Legal documents are important for any company and it is the duty of a company secretary to look after these documents, which include the Memorandum and Articles of Association, Certificate of Incorporation, stock transfer and share certificates, the company’s seal, service contracts of director, and any certificates related to the change of name.

    Reporting changes to ASIC

    It is the responsibility of a company secretary to notify ASIC when certain changes are made to the company, such as allotment of new shares or change to the make-up of board of directors.

    A company secretary takes on a number of duties. Hiring one for your company can be beneficial. However, if you are a small company that cannot afford to appoint a full-time professional, consider bringing a part time company secretary on board. He performs the same duties of a full-time secretary, but for relatively small fee and can offer all the business benefits of appointing a Professional Company Secretary in Sydney, Australia.

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    Oct 12 2016

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